Event planning made easy
Paste the request. A costed number to take to whoever signs off, in about twenty seconds — then hand the calls to us.
Free to request. No account or credit card needed.
Free · no account · about twenty seconds
Managers and team leads
You were handed this, and it isn't your job.
You have the budget and no supplier list. We do the research and the calls; you approve one option.
Assistants and People teams
You organise these constantly and you're out of hours.
You keep the judgment and the relationships. We take the sourcing, the chasing and the paperwork off the pile.
Nonprofit teams
You run a nonprofit and there's no line for planning.
Fundraisers, volunteer days, board dinners — the same service, at no cost to your organisation.
For nonprofits →Working across all nine Bay Area counties
The kind of thing we handle
Gifting covers both: something bought and sent, or merchandise we design, produce and ship with your logo on it.
In about twenty seconds
A costed range
Per head and all-in, from a real rate card. The number you take to finance before anyone contacts a venue.
Within two business days
One option
We contact every candidate, chase the replies, and come back with a single option to approve — not a spreadsheet.
Then it is off your desk
Booked, or waiting for your yes
Under $3,000 we book it if we hear nothing, and you can undo it. Above that it always waits for you.
The SF Bay Area — all nine counties. Outside it, we say so rather than guess.
Why we exist
Companies want distinctive local options. Finding them is the problem.
They are already in the system, already approved, already invoiced. That is the only reason they win most corporate orders — not because they are better.
Discovery, comparison, a dozen phone calls, one purchase order per vendor. The distinctive option loses on coordination, not on quality.
Women-owned, minority-owned and family-run businesses are the hardest of all to reach through conventional procurement. Not absent — just not indexed anywhere a buyer looks.
Viva is the layer in between: you make one request, we carry the discovery and the coordination, and you get one answer back.
We are early and honest about it. The network is being built a phone call at a time, and we are looking for companies who want their spend to reach distinctive local businesses — and who will tell us when we get it wrong. If that is the kind of buying you want to do, we would like to hear from you.
As a guide: coffee carts run $12–22 a head, breakfast $22–42, lunch $32–65, a reception $55–110 and a seated dinner $95–165. Add roughly $32–68 a head for a bar, $350–3,200 for A/V, an 18–24% service charge and local sales tax. Viva quotes from these bands before any venue is contacted, so you have a number to take to finance.
A seated dinner for 40 with a bar and basic A/V costs roughly $6,800–13,300 all in, which is about $170–333 a head including the service charge and San Jose sales tax. Booking a table at a restaurant instead comes in lower — around $6,500–12,000 — because a reservation carries the venue's large-party gratuity rather than an event service charge, and no A/V.
Yes. Merchandise sits inside gifting: tell us the item, the quantity and the deadline, and we handle the design, the proofs and the shipping. Budget roughly $12–28 a head for a tee, tote, mug or bottle, $28–65 for a hoodie or a small kit and $65–150 for outerwear or a boxed multi-item kit, plus a one-off $75–400 for artwork and decoration setup. Allow two to three weeks from artwork approval.
Viva does not charge the person planning the event. Venues pay Viva when they take a booking we brought them, so there is no planning fee, no retainer and no invoice from us. You pay the venue and the caterer exactly as you would have anyway.
Viva Events plans corporate events across the SF Bay Area — all nine counties. We handle catering, restaurant reservations, team outings, corporate gifting and branded merchandise.
Yes. That is the service. You describe the event once; Viva contacts every candidate venue by phone, chases the replies, and comes back with a single option to approve rather than a spreadsheet of quotes. You do not chase anyone.
For a seated dinner of 40 or more in the Bay Area, two to four weeks gives real choice; under a week narrows it to whoever has a cancellation. Viva will tell you what is actually available for your date rather than guessing — most venues answer a phone call the same day.
